Assistant Accountant

Department: Accounts and Finance
Location: Norwich Head Office or Sheffield
Require Travel: Not Required

Job Description


We are currently looking for an Assistant Accountant to join our dedicated finance team. This role will provide an excellent opportunity for you to develop your knowledge and skill set to progress your career within the business. It will involve working on your own and also working with Finance and other departments in the Company to review performance and aid continuous improvement.

Epos Now have been named as one of the fastest growing companies in the UK for the past 2 years and East Anglia’s fastest growing tech company by the Tech Track 100. We were recently awarded Business of the Year, Employer of the Year and Tech Innovator at the EDP Business Awards. We have also been recognised by the Queen herself, adding the "Queens award for Innovation" to our growing trophy cabinet.

We launched in 2011, so as a fresh and growing business, we still have a lot to learn and a great deal more to achieve but we are hungrier than we have ever been. The pride and passion within our teams is one that will struggle to be beaten by most businesses. The drive and ambition we all hold dear to our hearts is infectious and is certainly at the core of our success.





  • Reconciling bank transactions to supporting documentation in the accounts system.

  • Reconcile ancillary accounts including (but not limited to) American Express, Paypal, Lloyds & Deposit Accounts.

  • To contribute to the company's management information by correctly posting, producing statements and monthly reports and dealing with discrepancies and queries.

  • Make sure that the bank is imported to the accounts system on a daily basis.

  • Assistance with management account for international companies ( Epos Now LLC etc)

  • Have a organised and tidy filing system for all invoices, receipts, expense forms and other documentation.



  • Import all Barclays bank accounts.

  • To produce and process sales invoices and process postings into the accounts system.

  • To deal with invoice queries received from clients.

  • Processing sales invoices, receipts and payments.

  • Credit control of sales ledger payment terms invoices.

  • Fraud check protection on all card payments.

  • Processing and validating refunds per the refund dashboard.

  • Reconcile recurring revenue on a monthly basis.



  • Manage the vehicle assets inside SF to ensure the information in there is up to date and relevant.

  • Manage the motor vehicle insurance renewal.

  • Liaise with HR to inform them of any changes to vehicles so that they can submit P46 forms to HMRC.

  • When Financial Force is working properly, liaise with department managers and review financial performance.

  • Manage the reconciliation of petty cash, ensuring it always agrees at month end.

  • Proactive to review and improve processes to help efficiencies with workload.


Success Measures:


  • No unreconciled transactions on the bank

  • which are over 3 days aged.

  • 95% of refunds paid on or before the due

  • date

  • Month end finalised within 3 working days.


Warning Indicators:

  • Inaccuracies of posting to nominal codes and inaccurate VAT posting.

  • Refund queue overdue resulting in increased customer complaints

  • High volume of chargebacks

  • Clawbacks not being added on to

  • Salesforce when a refund is made.

  • High level of outstanding debt overdue.

  • Consistently not at your desk for 9AM ready to begin work.

  • Vehicles going over their mileage allowance.

  • Multiple occasions of sickness leave.


Person Profile:

The right person for this role will have:

  • Ability to work in a fast-paced finance team to strict deadlines

  • A passion for customer service and a love for problem solving

  • Great administrative and organisational skills

  • Ability to work independently and use your own initiative

  • Clear written and verbal communication skills

  • Passion to learn, grow and develop with the team

  • Strong numerative skills

  • Previous experience within an accounts assistant role or sales ledger role 


What we offer in return:

  • Competitive basic salary.

  • Modern offices with great facilities.

  • Work hard, play hard environment.

  • Staff discount scheme.

  • Biannual staff parties.

  • Excellent training programmes.


Epos Now Values:

We have 5 traits that we value in everyone who works here. To be successful in the role you must be able to demonstrate the following:

  • Resilience - Sometimes tough things happen. Sometimes mistakes happen. That’s ok and it’s important we are able to bounce back and keep going forward. We learn from mistakes and we don’t repeat them.

  • Curiosity - We are eager to learn and to better ourselves and the organisation so that our customers benefit. We are constantly  expanding and enriching our capabilities. We encourage each other to do the same.

  • Think Smart - We use good data and insights to make great decisions that improve and grow the organisation and benefit our customers. We keep things simple so that we can be agile in our approach and adaptable to market and customer needs. We don’t have pointless meetings, we don’t add unnecessary processes and we use technology to automate and innovate wherever we can.

  • Total Accountability - we take absolute accountability for delivering an amazing job and ensuring we have happy customers. We don’t pass the buck or blame others we make sure we work together as a team to deliver the best outcome to the customer. We aim to be the best version of ourselves every day. We take accountability for our own development.

  • Be Mindful - We are aware of our strengths and put them to the best use for Epos Now and our customers. We understand that everyone is an individual but that we all need to work as a team. We work to understand and overcome differences for the benefit of the team, the company and our customers. We are all adults and use our best judgement to make decisions that benefit the team, the organisation and the customer and not just ourselves.


Closing Date: Friday 21st December 2018.

Please note: This vacancy may close early, should a suitable applicant be found before the closing date.