Getting Help if Your Hospitality Business Can't Afford its Energy Bills

Even without the addition of record-breaking inflation levels, the hospitality industry can be a tough one to keep afloat. And with a whole host of overheads to consider, it's no wonder energy bills can seem like an almost insurmountable expense for some customer-focused companies.

However, even if you find yourself in a position where you can't afford to pay your energy bills, it's not lights out for your business - in fact, there are many great options available to you. So whether it’s help with cash flow, or a longer-term payment plan you need, we've compiled a comprehensive list of options you can access for support, so you can start to get your business back on track.

How are business energy bills calculated?

Before we get started, it's worth noting that your business' energy bills are likely to be made up of two charges - a daily standing charge, which is a fixed fee for having an active account with your supplier, and a variable unit rate charge, which fluctuates depending on how much energy you use.

While fixed fees can vary depending on your supplier and tariff, the unit rate you're charged is likely to be based on the wholesale cost of gas and electricity, which can also fluctuate. This means that, even if you don't use any more energy than normal in a given month, your bill could still go up or down depending on changes in the market.

How to reduce your business's energy bills

 Of course, the best way to reduce your business energy bills is by using less energy in the first place. And while this might seem like an obvious solution, it's often easier said than done - especially when you're juggling running a business and ensuring full customer satisfaction. So to help, we've compiled a list of some simple, yet effective ideas to get you started:

Educate staff on the importance of energy efficiency

Reminding staff to switch off appliance is one thing, but if your employees understand how their actions can affect your business's energy consumption, they're more likely to be conscious of their choices and make permanent changes that could save you money in the long run. So by doing this, you not only reduce your energy bills, but you'll also help to instill a genuine culture of sustainability within your business - a desirable attribute for many consumers. 

Monitor and reduce water usage

Since water heating is one of the most significant contributors to your business costs and carbon footprint, you could see a significant decrease in your business' energy bills by monitoring your water usage and reducing your consumption.

Whether it's only running dishwashers and machines when they're full, not washing towels and bedding until they're dirty, or installing water-efficient appliances, there are a number of ways to reduce your water usage - and your energy bills as a result.

Introduce energy-saving policies

Energy-saving policies are a great way to ensure that both your staff and customers are on board with your energy-saving initiatives and understand the importance of saving energy for your business and its costs. This makes it easier to monitor your business's energy usage while simultaneously reducing it and your bills.

Popular policies include encouraging customers to reuse towels and bedding during their stay and setting a minimum temperature for heating and air conditioning systems overnight or during periods of low occupancy.

Encourage your customers to recycle

Hospitality businesses are known for producing a lot of food waste - but did you know that this can also lead to high energy bills? Providing recycling bins and other environmentally friendly incentives like discounts for customers who bring their reusable cups doesn't just reduce your and your customers' waste production but the amount of energy needed to dispose of it and the associated costs.

Invest in energy-efficient appliances and equipment

Investing in energy-efficient items and appliances reduces your business's energy use and costs considerably. Entities to invest in include LED lighting, solar thermal systems, and low-temperature heat pumps.

Getting help with your business' bills

If you're still struggling to maintain your business overheads even after reducing your energy consumption organically, there are still some alternative avenues you can explore for help.

Contact your energy supplier

Most energy suppliers will offer some form of emergency support for customers who are struggling to make ends meet - so be sure to ask about this too. They may be able to offer you a range of options, such as:

• A payment plan: This could involve spreading the cost of your outstanding bill over a number of weeks or months.
• A reduced tariff: If you're on a standard variable rate tariff, your supplier may be able to offer you a cheaper deal. This is particularly common if you're in debt to them.
• A referral to a debt charity: If you're struggling to repay what you owe, your supplier may refer you to a debt charity for free and impartial advice.

Government grants and funding

The American Government offers a number of different grants and schemes that hospitality businesses can take advantage of, so if you're struggling to afford your energy bills, it's definitely worth exploring this option. Some great examples include:

• The Healthcare Energy Efficiency Program (HEEP): This program offers financial incentives to hospitality businesses that invest in energy-efficient equipment.
• The Hospitality Better Buildings Initiative: This government initiative offers hospitality businesses the opportunity to receive free technical assistance to help them improve their energy efficiency.
• The Small Business Administration (SBA): The SBA provides a range of support for small businesses, including financial assistance and advice on energy-saving initiatives.

No matter which state you reside in, if you don't see your ideal option listed, you can contact your local LIHEAP office for a list of local intake agencies for your county at LIHEAP Local Providers

Charitable trusts and foundations

There are also a number of charitable trusts and foundations that offer financial assistance to hospitality businesses in the US - many of which have an environmental focus and high upper limit on the amount they're willing to lend. We've compiled a list of the best ones for helping with energy bills below:

• The Energy Foundation: The Energy Foundation is a charitable organization that provides hospitality businesses with funding to improve their energy efficiency.
• The Climate Works Foundation: The Climate Works Foundation is a charitable organization that provides hospitality businesses with funding to reduce their carbon emissions and related costs.
• The Environmental Defense Fund: The Environmental Defense Fund is also a charitable organization that provides hospitality businesses with funding to improve their energy efficiency and reduce their environmental impact.
• The Natural Resources Defense Council: The Natural Resources Defense Council is a charitable organization that provides hospitality businesses with funding to improve their energy efficiency and reduce their environmental impact.

Save your energy for your business, with a powerful POS system  

Financial management is a huge part of running a business, but it doesn't have to be stressful or complicated. Let your point of sale (POS) system handle things like reviewing sales, bookkeeping, and accounting tasks:

• Receive, create and send invoices using simple templates and a built-in VAT calculator.
• View detailed reports on profit margin, cash flow, and other expenses.
• Integrate with the business automation apps that are right for your business.