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How to Get a QR Code for Your Business

Kit Jenkin
18 Apr 2024

If you've been out for a meal at a restaurant lately, chances are you've come across the new norm of scanning a QR code to check out a restaurant's menu. And if you've been shopping, you've likely seen QR codes popping up for touch-free payments. These nifty Quick Response (QR) codes have become ubiquitous, making life easier for both businesses and customers. They streamline everything from ordering to contactless payments and even provide quick access to product info.

So, you might be wondering, "How to get a QR code for my business?" Well, that's where a QR code generator would come into play. In this blog, we'll explain all you need to know about QR codes and how to use them effectively for your business.

What is a QR code?

Let’s take a look at  QR codes. These little squares with all those tiny squares inside them have actually been around since 1994, thanks to a Japanese company called Denso Wave. They wanted to jazz up regular barcodes, so they came up with these 2D designs that could hold a lot more info. At first, they were mainly used for keeping track of stock in factories and such.

But then companies started using QR codes in a cool new way—as a marketing tool that you could scan with your phone. The idea was great, but it was a bit of a hassle because you had to download special apps just to scan them. So, they didn’t really catch on as fast as people thought they would.

Fast-forward to 2017, and Apple made a big move by building QR code scanning right into the iPhone camera with no extra apps needed. Android phones quickly followed suit.  As internet connections became faster, these codes became super handy for instantly sharing all kinds of info.

Then came 2020 and COVID-19. Suddenly, businesses needed a way to serve customers without getting too close. Enter QR codes again! Big brands like Coca-Cola started using them for touch-free soda machines. Nike got creative in their stores, letting you scan a mannequin to get your size. Even Disney World swapped out their paper menus for QR codes in their restaurants.

Nowadays, QR codes are everywhere, making life easier and safer. They’re not just for big companies—they’re for anyone who wants to share info quickly and hassle-free. So, if you’re thinking about using QR codes for your business, it’s easy! Just find a free QR code generator online, create your code, and start sharing your website, contact details, or whatever else you want with a simple scan.

Types of QR codes

Let's break down the different types of QR codes you can use to benefit your business:

  • Static QR codes: These are like digital post-its. When you create static QR codes, they stick to one message or link. Great for things that don't change much, like your website URL business page, or contact details.
  • Dynamic QR codes: These are the chameleons of QR codes. You can tweak the info even after creating the code. Perfect for promotions, event updates, or changing product info on the fly.
  • Custom QR codes: Think of these as your business's personal touch. You can slap on your logo, play with colors, and make them look snazzy while still being scannable. Personalization helps drive brand recognition and makes your QR codes stand out.
  • Business QR codes: A business QR code is designed specifically for business tasks. It can link to your website or business card, share contact details, or lead customers to special deals. It enhances customer interactions and boosts engagement.
  • QR code file formats: Lastly, you can use different file formats for your QR codes, like PNG, JPEG, SVG, or PDF. Choose the one that suits your needs—whether it's printing on flyers, sharing digitally, or embedding in emails.

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QR codes vs. barcodes

In concept, barcodes and QR codes work in the same way. They retrieve information for those who interact with it. Bar codes usually appear on consumer products. Think of going to your local shop and buying some milk or a t-shirt. The attendant will scan the barcode to retrieve the price and information of the product in question.

QR codes are a bit more versatile because they’re able to contain more information, often hundreds of times more encrypted characters than a barcode. QR codes also tend to hold different kinds of data from bar codes, like URLs, location information, phone numbers, and more. 

Ways you can use QR codes at your business?

Now that you have a better idea of QR codes and their history, let's examine some ways businesses can use them.

Safer payments

In today's world, safety is paramount, especially since the COVID-19 pandemic. QR codes have become a key player in ensuring safer payments for businesses and their customers. Customers can simply grab their phones, scan a QR code, and complete their transactions without having to touch credit cards or handle cash. This not only reduces physical contact but also adds a layer of convenience and peace of mind for everyone involved.

Touch-free menus

Many places now require businesses to minimize shared physical materials like menus. When you generate QR codes, you can solve this issue by directing customers to an online menu, where they can place orders from their phones. This not only reduces waste from disposable menus but also enables restaurants to update their menu in real time.

Plus, with QR codes, restaurant owners can update their menus in real time. No more printing new menus every time there's a change. That's not just efficient, it's eco-friendly too. Customers get the latest info straight from their phones, and the planet gets a little break from unnecessary paper use.

Interactive ad campaigns

QR codes can enhance your marketing efforts by adding an interactive element to print campaigns. By using a QR code scanner and scanning a code, customers can access additional information, videos, maps to your location, or even exclusive offers, boosting engagement and campaign effectiveness.

Improved customer experience

Incorporating QR codes in-store can enhance the shopping experience. Customers can scan codes on products or shelves to access detailed product information, see it in use, view color options, or learn about the product's background. This personalized approach helps customers make informed decisions and feel more connected to your brand.

Building customer relationships

QR codes can also be a gateway to building lasting relationships with customers. Direct them to review sites for feedback, social media profiles for engagement, or loyalty program sign-ups for ongoing interaction. Platforms like Facebook, Twitter, Snapchat, and Instagram offer QR codes that users can scan to follow your business, helping you expand your online presence and customer base.

How to generate a QR code for your business with Epos Now

Creating QR codes for your business is a straightforward process that can significantly enhance your customer experience. Here's a step-by-step guide:

1. Digitize your menu

Start by digitizing your menu. You can upload the PDF version of your menu to your website, ensuring it's easily accessible to customers. If you don't have a digital menu yet, consider creating a mobile-friendly landing page specifically for your digital menu. Make sure to include prices on the menu, as customers will be using it as a replacement for physical menus at their tables. Be sure to keep a few physical menus for less technologically inclined guests though!

2. Generate your own QR code

There are several types of QR codes you can create to streamline the customer experience. You can use free qr code generators available online. Look for a generator that allows you to add your company logo and customize the QR code with your brand's colors for a personalized touch. Using Epos Now's QR code feature for contactless dining is particularly beneficial. Customers can scan the QR code via the Epos Now Order and Pay app to view the menu, place their orders, and even make payments online. This service adds a layer of operational efficiency as payments process automatically, and orders are transmitted directly to the kitchen from the customer's device.

3. Print and display QR codes

Once you've generated your QR codes, download them in high resolution for optimal scanning quality. Most QR code generators offer high-resolution downloads for a small fee, typically under 10 dollars. Printing and displaying these QR codes prominently in your restaurant or store ensures that customers can easily access your digital menu and enjoy a seamless and contactless experience.

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How can POS systems and QR codes work together to improve your business?

From using mobile payments to increase efficiency and simplify payment processing to leveraging QR codes for seamless transactions, the collaboration between a POS system and QR codes opens up a world of opportunities for businesses. Here's how this dynamic duo can transform your operations and elevate customer experiences:

  • Efficient payment processing: Integrating QR codes with retail POS and hospitality POS systems enhances payment processing by providing quick and contactless payment options for customers. This not only accelerates transactions but also reduces the need for physical cash handling, improving overall efficiency at checkout.
  • Streamlined operations: POS software integrated with QR codes allows for seamless operations, especially in the hospitality sector. Customers can scan QR codes at their tables to access digital menus, place orders, and make payments directly from their smartphones. This contactless approach not only enhances safety but also streamlines order processing and payment reconciliation, saving time and minimizing errors.
  • Enhanced customer experience: By leveraging POS integrations with a QR code, businesses can offer customers a convenient and user-friendly experience. Digital menus, promotional offers, and loyalty rewards can all be accessed and redeemed through QR codes, creating a personalized and engaging interaction that fosters customer loyalty and satisfaction.
  • Real-time updates: A QR code linked to POS systems ensures that menu items, pricing, and availability are always up to date. This real-time information prevents confusion and disappointment among customers, leading to a smoother and more enjoyable dining or shopping experience.
  • Promotional opportunities: QR codes provide an excellent platform for promotions and marketing campaigns. Businesses can offer discounts, coupons, or special deals through QR codes, encouraging repeat business and attracting new customers.

Unleashing QR-azy potential

In wrapping up, the fusion of QR codes and POS systems isn't just a match made in tech heaven—it's a game-changer for your business! Customers swiping codes for payments, scanning menus, and uncovering exclusive deals with a tap of their phones. It's like turning everyday transactions into a digital adventure that leaves a lasting impression.

When you generate QR code alongside your POS setup, you're not just upgrading operations. No, you're crafting experiences. Whether it's speeding up checkouts, delivering real-time updates, or crafting tailor-made promotions, QR codes add that special flair that keeps customers coming back for more. So, why wait? Jump into the world of QR codes, and get ready to witness your business soar to new heights in the digital realm!

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