kelly sikkema UrafSwRu3hk unsplash

Navigating restaurant price increase notice sample for business owners

15 Sep 2023

In the ever-evolving world of the restaurant industry, change is the only constant. While adapting to new trends, customer preferences, and market dynamics is essential, one aspect that often leaves business owners in a dilemma is when raising prices on menu items. It's never an easy decision, but sometimes it becomes a necessity to maintain the quality of service and meet rising operational costs.

In this blog post, we'll explore the nuances of communicating a restaurant price increase to your valued customers. We'll provide a sample notice template to guide you through this delicate process, ensuring a smooth transition, and write a price increase that minimizes any potential negative impacts.

The necessity of restaurant price increases

Before delving into crafting the price increase notice, it's crucial to understand why raising prices is sometimes unavoidable for restaurant owners. There are several reasons why you might need to adjust your menu prices:

1. Inflation and rising costs

Imagine this: You're running a bustling restaurant, and everything is going swimmingly. Your existing customers adore your signature dishes, your staff is as friendly as ever, and your ambiance sets the perfect mood for a delightful evening. But behind the scenes, something insidious is happening – inflation.

Inflation is like the unseen villain in the story of your restaurant's success. It's the gradual, often imperceptible rise in the prices of goods and services that affect us all. In the context of your restaurant, it translates into a slow but steady increase in the costs of essential ingredients, utilities, and just about everything you need to keep the show running smoothly. From the fresh produce that goes into your salads to increasing prices for the energy that powers your kitchen, inflation sneaks its way into every aspect of your operations.

You might wonder why these incremental price hikes should concern you. After all, a few cents here and there might not seem like a big deal, right? Well, think of it as a leaky faucet – one drop might not be a problem, but over time, those drops add up, and soon you've got a flood on your hands. In the restaurant industry, these "drops" are the rising costs of your ingredients, the higher wages you need to pay your skilled chefs, and the increased rent for your prime location. All these factors contribute to the need for periodic price adjustments. A price hike is not about profiteering; it's about keeping your restaurant afloat in an ever-changing economic landscape.

2. Price increase for quality maintenance

Quality in the restaurant business isn't just a buzzword; it's the essence of what makes your establishment stand out. It's the perfectly seared steak, the aromatic spices in your signature curry, and the artful presentation of each plate. It's the smile on your guests' faces when they take that first bite and the delightful chatter that fills your dining room. But, it's also the never-ending pursuit of perfection, and that pursuit comes with higher operating costs.

To keep your culinary creations at the zenith of deliciousness, you need to ensure that the ingredients you use are of the highest caliber. These top-tier ingredients often come with a premium price tag. It's the choice between regular olive oil and the extra-virgin variety that imparts a rich, robust flavor to your dishes. 

These quality enhancements aren't just about impressing your customers; they're about delivering the exceptional experience they've come to expect. Maintaining quality isn't about extravagance; it's about commitment to the art of gastronomy and ensuring that every visit to your restaurant is a memorable culinary journey.

3. Staff compensation

In the world of restaurants, your staff is more than just employees; they're the heart and soul of your establishment. Picture the bustling kitchen with chefs orchestrating a symphony of sizzling pans, the servers gracefully gliding between tables, and the friendly faces of your customer service team that greet you at the door with warm smiles. It's these dedicated individuals who transform dining into an experience, and ensuring their well-being is paramount.

Behind every perfectly plated dish that leaves the kitchen, there's a chef who's honed their craft through years of dedication. Beyond the seamless service customers enjoy, there are servers who make it their mission to enhance the dining experience. The harmony in your restaurant's ambiance is often curated by a team of hosts and support staff who work tirelessly behind the scenes. These individuals aren't just staff; they're the backbone of your restaurant, and their contributions deserve fair compensation.

Here's where the balancing act comes into play. As a restaurant owner, you're not just responsible for offering delectable cuisine; you're also responsible for providing a livelihood for your team. In an industry known for its long hours and demanding work, attracting and retaining talented individuals is crucial.

To do this, it's essential to offer competitive wages and benefits that reflect the dedication and hard work they put into making your restaurant a success. It's not just about paying your staff; it's about acknowledging their commitment and ensuring their financial well-being, so they can continue to deliver the exceptional service your customers adore.

Sign up to our newsletter

By submitting your details you agree to our terms and conditions & privacy policy.

4. Sustainability initiatives

In today's world, being environmentally conscious isn't just a trend; it's a responsibility. As a restaurant owner, you have the unique opportunity to make a positive impact by embracing sustainable initiatives. This isn't about jumping on the eco-friendly bandwagon; it's about aligning your business with values that resonate with both you and your customers.

By sourcing organic ingredients, reducing waste through efficient kitchen practices, and implementing eco-friendly packaging, you're not just taking steps towards a greener planet; you're also reflecting the evolving preferences of your patrons. More and more diners are seeking restaurants that share their commitment to environmental stewardship.

Your sustainability initiatives not only contribute to a healthier planet but also set you apart as a conscientious business that cares about the bigger picture, making your dining experience not just delicious but also socially responsible.

TOP TIP: Invest in a restaurant POS system to manage your inventory more efficiently by integrating automated low-stock alerts which will help to minimize food waste!

Communicating a price increase to your customers

While price increases are often essential, they can be challenging to implement without alienating your customer base. Effective communication is key to navigating this delicate situation. Here's a step-by-step price increase letter template guide on how to create a clear and considerate notice:

1. Determine the new pricing

Before communicating the change, calculate the new prices for your menu items. This step is critical because it involves a thorough analysis of your restaurant's financial health. Take the time to scrutinize your cost structure, from the ingredients you source to the labor expenses. Ensure that these prices not only reflect the reasons behind the increase but also align seamlessly with your business's goals and profitability.

By doing so, you not only maintain financial sustainability but also ensure that your customers continue to receive exceptional value for their dining experience. Remember, the process of setting these new prices isn't just about numbers; it's about preserving the essence of what makes your restaurant unique, while also ensuring its long-term viability.

2. Choose the right timing to make the price increase announcement

Timing is crucial when announcing a price increase. Avoid making this announcement during peak business periods or major holidays, as it might negatively impact the customer experience and result in losing customers. Opt for a quieter period when your restaurant can afford to accommodate questions or concerns from customers.

Selecting the right moment allows marketing and sales teams around you to have more meaningful conversations with your patrons, demonstrating your dedication to transparency and customer satisfaction. Additionally, it minimizes the likelihood of overwhelming your staff during the announcement, ensuring a smoother transition for both your team and your valued customers.

3. Craft a clear and empathetic message

Your message should convey the necessity of the price increase while reassuring your customers of the continued value and quality they can expect from your restaurant. Consider the following points when crafting your message about service price increase:

  • Express gratitude for their continued support.
  • Explain the reasons behind the price increase, such as inflation, quality improvements, or staff compensation.
  • Highlight any enhancements to the dining experience, like menu additions, better service, or sustainable practices.
  • Emphasize that the price increase is essential to maintain the high standards they've come to expect.

4. Train your staff

Ensure your staff is well-informed about the price increase and the message you're conveying to customers. They should be prepared to answer questions and address concerns with professionalism and empathy. Your staff is not just the face of your restaurant; they are the frontline ambassadors of your brand. As such, it's crucial to provide them with the necessary training and resources to navigate this change effectively.

Consider conducting dedicated staff meetings or training sessions to ensure that every member of your team is well-versed in the reasons behind the price increase and the key points to communicate to customers. Encourage open dialogue, allowing your staff to ask questions and seek clarification, so they feel confident in discussing the changes with patrons.

5. Provide alternatives to existing customers

To ease the transition for customers, consider offering alternative menu items or specials at the old prices for a limited time. This shows your commitment to accommodating various budgets while still moving towards the necessary price adjustments. The introduction of such offerings can create a sense of excitement among your customers, presenting them with new and enticing options to explore without breaking the bank. This strategy not only retains customer loyalty but also demonstrates your flexibility and responsiveness to their needs during times of change.

TOP TIP: Add loyalty integrations to your POS system from our AppStore to offer innovative restaurant loyalty programs to minimize customer churn

Additionally, consider engaging with your regular patrons for input on these special offerings. You could host tastings or surveys to gather feedback on their preferences, ensuring that the temporary menu additions resonate with your core customer base. This inclusive approach not only strengthens your customer relationships but also assures them that their opinions matter, fostering a sense of belonging and partnership with your restaurant.

By striking this balance between tradition and innovation, you can successfully navigate the delicate process of implementing price increases while maintaining a positive rapport with your valued and loyal customers.

Explore Cutting-Edge POS Systems

Discover the Future of Restaurant Management!

Find out more

Sample restaurant price increase letter examples

Here's a sample notice you can use as a template for your own communication:

[Your restaurant logo]

Important notice: Menu price adjustments

Dear valued guests,

At [your restaurant name], we are committed to delivering exceptional dining experiences that exceed your expectations. We truly appreciate your loyal patronage over the years, and it is our privilege to serve you.

We want to inform you about an important price change, that will take effect on [effective date]. In response to rising costs in various aspects of our business, we find it necessary to make adjustments to our menu prices. This decision was not made lightly, and we want to take a moment to explain why these changes are essential.

Why are we adjusting our prices?

In recent times, we have seen increasing costs associated with sourcing high-quality ingredients, maintaining the exceptional service you deserve, and compensating our dedicated staff. We are committed to delivering the same level of excellence and consistency that you have come to expect from us. To achieve this, we need to align our prices with these rising operational costs.

Our commitment to you

While our current prices are changing, our commitment to providing outstanding cuisine and service remains unwavering. We will continue to use the finest ingredients, invest in our staff, and innovate to enhance your dining experience.

What you can expect

  • Our menu will still feature your favorite dishes, prepared with the same passion and attention to detail.
  • We will introduce new menu items and exciting specials to delight your palate.
  • [Optional: offer a limited-time promotion or discount to ease the transition for your customers.]

We understand that change can be challenging, and we want to assure you that this decision was made with careful consideration. We value your trust in us and are excited about the future as we strive to exceed your expectations.

Thank you for being a part of the [Your Restaurant Name] family. We look forward to continuing to serve you and creating unforgettable dining moments together.


[Your Name] [Your Title] [Your Restaurant Name] [Contact Information]

Feel free to customize the sample notice according to your restaurant's specific situation and branding. Make sure to print and display this notice prominently in your restaurant and consider sending it via email to your mailing list to reach all your valued customers.


Announcing a restaurant price increase is never an easy task, but with thoughtful communication and a focus on maintaining quality, you can minimize its impact on your business. Remember, transparency and empathy are key when addressing your valued customers during this transition. 

By following the steps outlined in this blog post and using the above sample price increase letter and notice as a template, you can navigate this process with confidence and integrity, ensuring a positive outcome for both your restaurant and your customers.

Ready to Revolutionize Your Restaurant?

Discover the Power of POS Systems! Fill out the form below to receive in-depth insights and exclusive offers on modern POS technology

By submitting your details you agree to our terms and conditions & privacy policy.